You have the human and financial resources you need, your action plan is ready, it’s time to start the implementation phase. But to manage it well, face the unexpected, avoid drift and verify the results you get, you must set up a monitoring and evaluation system. Monitoring and evaluation is the process of collecting, analysing and using information to help make good decisions during the action.
Monitoring
The team in charge of the project must collect and store all information on the implementation and progress of the project: costs, use of resources, implementation of activities, results and risk management.
Monitoring is the ongoing analysis of the progress of the project based in regard of the expected results in order to facilitate the necessary decisions to adapt to circumstances.
Monitoring is powered by regular reports from the teams outlining the actions taken, the expenditure engaged and analyzing progress towards achieving the objectives (with the help of indicators).
One or more team members should be responsible for monitoring. There should also be a steering committee, including representatives of partners and beneficiaries, in charge of regularly reviewing the information and make the necessary decisions to adapt the action plan.
Evaluating
The purpose of the evaluation is to verify the design, implementation and results of the project during its implementation and after its completion.
Evaluation is the measure of effectiveness, efficiency, impact, relevance and sustainability of actions. It is based on the indicators that were selected for each objective.
Useful resources:
- Handout Monitoring and Evaluation
Español
Français
